Privacy & Data Protection (GDPR)

EventEntry is passionate about keeping personal information secure, we treat the data provided like it were our own.

Below you will find how we handle, store & share personal data.

Data we collect

As part of the entry process, the entrant provides personal details pertaining to and required by the event organiser.

  • Name, Address, Contact details (phone & email), Gender, Date of Birth, Disclosed medical conditions, Club / Affiliation Reference

Date of birth is collected to verify that the entrant meets the minimum age requirements of the event and for results categorisation.

Entrants may choose whether to have their name published in the public entrant list and/or official results.

In order to complete the entry, our servers communicate with PayPal. Transactional data from PayPal is stored on our servers, but we DO NOT store physical payment details.

Our systems DO NOT use client-side cookies. We do however use 'sessions', which are a server-side cookie. These are used purely during the 'session' in operation and are cleared once the browser window is closed off.

We use Google Analytics to monitor the status and performance of our site. We do not monitor IP addresses, and have implemented the anonymise-IP feature within Analytics.

Where we store data

Our primary database and email accounts are located on our dedicated server within a secure, East Midlands(UK) data-centre.

Our server is secured & encrypted by a SHA256 G2 SSL certificate technology.

How we share collected data

All details provided by the entrant is shared directly with the respective event organiser for the purposes of effectively & safely staging/managing the event.

In some cases, portions of that information 'may' be shared via the event organiser with related third parties, namely official timing, results collation and medical provision.

How long we keep data

EventEntry retains full entrant details for a period of 6 months post-event. After which time we delete potentially sensitive data, retaining only name & email address.

We retain transactional data (via PayPal) for a period of 7 years as is required by UK financial/tax legislation.

Marketing & Third Parties

EventEntry do not use collected data for marketing purposes, nor do we share collected data with third parties, other than the event organiser.

ICO Registration

We are registered with the UK ICO under registration reference : ZA267430


Please email any queries relating to data protection directly to

© 2018 EventEntry Ltd
Registered in England : 10029105
Registered Office : 7 Kevern Close, Wigston, Leicestershire, LE18 2GR