Privacy & Data Protection (GDPR)
EventEntry is passionate about keeping personal information secure, we treat the data provided like it were our own.
Below you will find how we handle, store & share personal data.
Data that we collect
EventEntry Ltd provides an intermediary service on behalf of event organisers for the management of online entries.
As part of the entry process, the entrant provides personal details pertaining to their entry to the event as required by the event organiser.
- Name, Address, Contact details (phone & email), Gender, Date of Birth, Disclosed medical conditions, Club / Affiliation Reference
Date of birth is collected to verify that the entrant meets the minimum age requirements of the event and for results categorisation.
Entrants may choose whether to have their name published in the public entrant list and/or official results.
In order to complete the entry, our servers communicate with PayPal and pass transactional data only. We do not pass personal information. Transactional data is subsequently passed from PayPal and stored on our servers. We DO NOT store physical payment details.
Our systems DO NOT use client-side cookies. We do however use 'sessions', which are a server-side cookie. These are used purely during the 'session' in operation and are cleared once the browser window is closed off.
We use Google Analytics to monitor the status and performance of our site. We do not monitor IP addresses, and have implemented the anonymise-IP feature within Analytics.
Where we store data
Our primary database and email accounts are located on our dedicated server within a secure, East Midlands(UK) data-centre.
Our server is secured & encrypted by a SHA256 G2 SSL certificate technology.
How we share collected data
Details provided by the entrant are shared directly with the respective event organiser for the purposes of effectively & safely staging/managing the event.
In some cases, portions of that information may be shared via the event organiser with related third parties to facilitate official timing, results collation and medical provision.
How long we keep data
EventEntry retains full entrant details for a period 12 months post-event, after which time we remove potentially sensitive data, but retain name, address, email address and year of birth for future verification purposes.
We retain transactional data (via PayPal) for a period of 7 years as is required by UK financial/tax legislation.
Marketing & Third Parties
EventEntry DO NOT use collected data for marketing purposes, nor do we share collected data with third parties, other than the event organiser directly.
EventEntry Ltd are registered with the UK ICO under registration reference : ZA267430
Should you have any questions or queries relating to data protection and/or information security, please email directly to firstname.lastname@example.org